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Learn more“BILL’s integration with our accounting software has cut our data entry time in half.” — Controller, Small Business Internet Software & Services
Want to use BILL with QuickBooks? Whether you’re using QuickBooks Online or QuickBooks Enterprise Desktop, BILL syncs with your accounting software automatically, extending the benefits of BILL’s automation to save you even more time and money.
“BILL Accounts Payable saves a few hours each week by syncing seamlessly to QuickBooks Online and vice versa. As well as allowing vendors to set up their own direct deposits.” — Asst. Controller, Medium Enterprise Internet Software & Services
BILL’s automation saves you time with:
- Invoice capture—using optical character recognition (OCR) to read invoices and enter data automatically for your review
- Approvals—applying your approval rules, sending invoices to the right approvers, and capturing approvals electronically, even from mobile devices
- Payments—letting you pay by ACH, credit card, physical check, or even international wire, all using the same standardized process
When you sync BILL with QuickBooks, the information from BILL’s automated system is transferred to your accounting software, keeping everything up to date.
“The integration with QuickBooks Enterprise Desktop is seamless. Having used another bill pay solution for years, I did not see returning to a bank-based or paper system as remotely feasible. BILL is easier to use than our other bill pay solution was, is better supported, and provides all the functionality that we need.” — Kathleen Leavitt, President of Mariposa Shipping Co.
Read on to learn more about how BILL integrates with QuickBooks and how it can benefit your business.
Why integrate?
When you don’t integrate BILL with your accounting system, such as QuickBooks, information isn’t shared between the two platforms. You have to close the gap by entering data into QuickBooks yourself, which can lead to a time lag—not to mention the added time of manual data entry and the greater possibility of human error.
BILL’s integration nullifies that problem by automatically sharing information between the two apps. What happens in one is reflected in the other without any additional data entry, and you get timely information.
What our customers have to say
At BILL, we believe numbers speak volumes. In 2023, we conducted a survey consisting of 4,000+ BILL customers. On average, our customers tell us they see benefits within 2 weeks of implementing BILL AP. And 98% feel their AP is more secure with BILL.
"A wonderful approval chain, easy to use and implement, integrated with the ERP, decreasing the time to handle vendor bills significantly." — CFO, Small Business Internet Software & Services Company
Maybe that’s why 5.8 million total network members pay or get paid with BILL for a total volume of $266 billion on an annual basis (as of June 30, 2023)—that’s about 1% of the total US GDP!
“BILL allows our organization to function without a dedicated AP specialist. It is far cheaper than similar solutions, and integrates effectively into our ERP system. With the BILL balance feature, we save several hundred dollars a month in wire fees.” — Senior Accountant, Small Business Diversified Financial Services Company
The BILL/QuickBooks integration
Each time the systems sync, BILL updates changes in QuickBooks and vice versa. If a new vendor invoice comes into QuickBooks, BILL will pick up the information and queue it up for review. When you accept an invoice through BILL, it’s automatically included in your accounts payable in QuickBooks. And if a bill is paid via BILL, the integration will ensure that QuickBooks reflects that payment.
As a result, your books automatically update—saving you time and effort and providing you with a clear financial picture. Plus, you’ll continue to get paid two to three times faster and cut bill payment time in half with BILL.
With the integration, QuickBooks sends these updates to BILL:
- Accounts
- Departments (called “Classes” in QuickBooks)
- Customers and jobs (called “Customer : Jobs” in QuickBooks)
- Book balance (so BILL can project your cash flow)
- Vendors
- Invoices (new and edited)
- Items
In return, BILL sends the following updates to QuickBooks:
- Accounts
- Classes (called “Departments” in BILL)
- Vendors
- Bills
- Bill payments
- Vendor credits
- Funds transfers
- Customers
- Invoices (new ones only)
- Invoice payments
Any updates you make in either BILL or QuickBooks to the items above will sync automatically between both systems. Bill syncs POs and receipt details from QuickBooks Desktop Enterprise, Pro, and Premier so users can automate 2- and 3-way matching, reduce payment errors, and protect against fraud.
You even get bi-directional bill attachment (document) sync, too. So receipts or other documents that you attach to a bill in one system carry through to the other automatically.
How do I get started?
Start your BILL/QuickBooks integration by logging in to BILL.
In the Startup Checklist, click 1st Sync and then click Connect to QuickBooks.”