Managing accounts payable (AP) is no joke—handling data, maintaining records, having visibility into payments, and more—are all part of streamlining your AP process. That’s why finding the right software to support your needs is a game-changer.
Whether you’re running a small business, managing a midsized company, or overseeing a large enterprise, this breakdown of the best accounts payable software will help you find the best solution for your AP goals.
Key features to look for in AP software
It’s important that before choosing the best software, you understand the latest first-class features you can expect to find:
Easy invoice processing automation
Do you need to simplify your complicated invoice processing processes? Explore software like BILL’s AI capabilities that automates the invoice capture process. This will reduce your workload, enhance efficiencies, and cut down on human error.
Automated approval workflows
Look for software that minimizes blockers, adds visibility, has customizable approval systems that work for your business, and align with your business goals–especially if you wish to stay audit ready. By using the right automated tools, you’ll rest assured that all transactions are approved by the correct person or team, so the process doesn’t experience delays.
Streamlined payment automation
Simplify balancing your books. Streamline payments across multiple platforms and currencies to help prevent errors in reconciliation and adhere to AP best practices.
Integration with your existing apps
Already have a program your business uses for daily operations? To prevent complications from using multiple programs at once, seamlessly connect to existing accounting systems (QuickBooks, Xero, etc.) for ease of use.
Robust reporting and analytics
Knowledge is power, and with AP software that can give you data, the knowledge is all yours. Choose a software that can deliver the data-driven insights you need to make informed decisions about your business. A good option would be software that's integrated with AI.
AI included in accounts payable processes offers numerous benefits, including enhanced accuracy, increased efficiency, and cost savings. By automating tasks such as invoice processing and data entry, AI minimizes human errors and accelerates workflows.
How we chose the list
We’ve developed our top AP software list by combining insights from internal teams and extensive online research. Our collaborative approach helps ensure our selections are well-rounded.
Our selection criteria required AP software to cover varying needs for all business sizes: small, mid, and large enterprises. Finally, we verified that each product mentioned was exceptional in providing a majority of the key features listed above.
The 4 best accounts payable software solutions
As of the date of this article as published (02/2025), there were 5 standout AP software products that help make running your business easier. We leveraged trusted review sites like Capterra and G2, and our internal team’s expertise in reviewing each app’s features, usability, and security—aiming to identify products that suit diverse business needs.
We've listed these solutions in random order since each one excels in different areas, and the best choice for your business will depend on your specific needs and workflows. Each software mentioned offers a unique mix of features designed to help improve the efficiency and accuracy of your finances.
BILL
Of course, BILL is on the list for all the right reasons. When it comes to accounts payable software, BILL stands out as a leading provider in the industry. With a track record of excellence and a commitment to innovation, it offers a comprehensive AP solution that addresses the unique needs of businesses of all sizes.
A+ recognition from industry experts
BILL has received industry recognition and accolades for its exceptional software and commitment to customer satisfaction. Our dedication to delivering a superior user experience has earned us the trust and loyalty of businesses worldwide.
Innovative features and continuous product enhancements
95% of customers agree AP is more automated with BILL.*
With features like advanced data capture, automated workflows, and seamless integration with popular accounting software, you can expect to achieve optimal efficiency and gain visibility into your workflow.
Dedicated customer support and training resources
Providing exceptional customer support and training resources is at the forefront of what we do. Our team of experts is readily available to assist you every step of the way, ensuring smooth implementation and continued success with our software. Plus, you’ll have comprehensive training on hand, if and when your team needs it.
Affordable pricing plans and flexible subscription options
“The efficiency of BILL just adds value to what SF New Deal provides, which is very high touch, very oriented towards a diverse group of small business owners—really meeting the needs of small business owners on their time. I think we do it faster and at lower costs than other organizations in the grant-making space for small businesses" - nonprofit SF New Deal Executive Director Simon Bertrang
Customers love BILL
Don't just take our word for it—hear what our customers have to say about their experience with BILL.
“As one of the founders of the company, I remember the beginning, before we found BILL. I had to be hands-on with every aspect of the business. As soon as we started using BILL, we all breathed a huge sigh of relief. It saved us a lot of time.” - Galway Sustainable Capital CEO Jennifer von Bismarck
Success stories like this speak volumes about the value that BILL brings to businesses. BILL is also a trusted choice amongst top accounting firms.
QuickBooks Enterprise
Since 1992, QuickBooks stands as a trusted name in financial management software. Whether you use its desktop program or mobile app, you can find tools to streamline your AP process. Because it includes easy-to-use functionality and a variety of features, it’s suitable for businesses looking to improve their efficiency.
Quickbooks also integrates with existing systems, allowing for transitions between systems and eliminating the need for manual data entry. By automating repetitive tasks such as invoice generation, payment reminders, and reconciliation, Quickbooks is a long-standing crowd favorite for growing businesses.
However, if you’re on a budget or want software that focuses on more in-depth financial operation automation, like multi-currency handling, you might want to consider other more affordable options on this list.
Tipalti
Tipalti is a cloud-based SaaS solution that focuses on automated payment workflows and multi-currency support. Tipalti focuses on mid-to-large sized companies that want to efficiently manage their accounts payable processes across international borders. It’s known for its advanced tax compliance capabilities that help businesses tackle complex regulations and prevent compliance issues globally.
Some drawbacks include higher costs compared to other solutions, a potentially steep learning curve for new users, and complex, longer implementation timelines. Despite these limitations, Tipalti remains a strong contender for businesses looking to simplify and globalize their accounts payable operations.
Concur
Designed to streamline expenses, travel costs, and invoices, Concur is AP software that focuses on spend management. Key features include automation of data entry, tracking of approvals, and ensuring compliance with company policies. Additionally, Concur also provides businesses with analytics and reporting tools that offer real-time insights.
Concur does require third-party integration to post payments, which may complicate set up. In fact, the initial implementation and configuration process can be confusing and time-consuming. You may want to consider more user-friendly software with an intuitive interface if you want your AP software up and running quickly. If you have the resources to invest in training and integration, Concur remains a solid option for your business.
Discover the top choice for AP software
Every business, regardless of its size and budget, should have access to powerful accounts payable software. That’s why BILL offers cost-effective pricing plans and flexible subscription options for specific needs and budget.
Join the growing community of businesses that have transformed their accounts payable processes with BILL. Experience the difference today and take your accounts payable to new heights. Check out BILL’s AP software.
*Based on a 2024 survey of over 4,000 BILL customers.
