Hourly invoice template

Download the best hourly invoice template

If you’re working as a freelancer or small business where you need to bill by the hour, you don’t have loads of time to spend on admin; you need your invoicing to be as straightforward and fast as possible.

At BILL, we have the best hourly invoice templates ready to download at your convenience. Whether you need your template in pdf, Word, or Excel format, we have it covered. Select the template you need in your desired format and download it directly to your device.

What is an hourly invoice?

An hourly invoice is a request for payment sent by either a freelancer or a business that charges for labor by the hour. This type of invoice will contain information describing the type of work done, the hourly rate charged, and the number of hours worked.

Benefits of using an hourly rate invoice template

Templates are a boon to any business, with a multitude of benefits. Here’s a quick rundown of a few advantages to using our hourly invoice templates:

• You will save time. As a template already has the layout and basic information, it’s much faster to use.
• You look more professional. Every hourly invoice you send will have the same format when you use a template, which will have been designed by an expert.
• Your invoices will be more accurate.

How do I make an hourly invoice?

There are several ways to go about this, depending on what software you are comfortable using and your business needs. For example, a simple Word document may suffice if your hourly invoices just consist of, for example, billing for the same 40 hours of work each week. However, if you are breaking down multiple tasks at different rates, you may need a spreadsheet to do the math for you.

The most important factor is including all of the necessary information, including:

• Your business name and logo
• Your complete contact details
• Your client’s full contact details
• Description of the work undertaken, hours worked, and hourly rates
• Invoice number to keep organized
• Payment due date
• Tax rates, if applicable
• Terms and conditions

Of course, you can make this much easier by downloading one of BILL's easy-to-use hourly invoice templates.

How do I edit an hourly invoice template?

As with any financial document, you should take care when editing your hourly invoice to ensure that it contains all of the information your client requires to understand what they are paying for and how to pay for it. Following these simple instructions should enable you to do this:

1. Ensure that your template is customized to include your company logo and complete contact details.
2. Add the client’s details, including company name, address, and contact information.
3. Number and date the document.
4. Add a description of the work carried out, the number of hours worked and the hourly rate you are charging. If there are different types of work or different rates, use separate lines.
5. Add on a line for tax, including rate and total cost if applicable.
6. Calculate the total and write it in the appropriate box. If using an Excel document, this may be calculated automatically.
7. Fill in the notes section with extra details, such as special terms and conditions or required payment dates.
8. Either print off the document to send physically or save it as a pdf and send it electronically.

How do you list hours worked on an invoice?

Before you even consider working on your hourly invoice, you should ensure that you have a reliable method of recording your work. This can be an Excel spreadsheet, a Word document, or even a piece of paper where you jot down your details as you go along. The important thing is that it’s accurate and complete.

Once you have this information, you need to consider your client’s requirements for what information they need to see. To do this, you need to have a conversation with them, or it may be a standard for your industry. For example, if you are a window cleaner working on an office block, you may simply need to write “window cleaning – 40 hours.” However, some clients may require a breakdown of hours per day and more details, such as:

• Monday – cleaning windows on the ground floor – 7 hours
• Tuesday – cleaning windows on the first floor – 4 hours

The key is to ensure that your client is getting the information they expect in a clear and usable format. Research what is expected in your industry and have clear conversations with clients before undertaking work.