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Bookkeepers play a crucial role in maintaining a company’s financial health. Accurate financial transactions, reconciliations, and documentation help businesses manage cash flow, stay on top of taxes, and make informed decisions.
With 33 million small businesses in the U.S.1, the potential for growing your bookkeeping firm is huge.
However, bookkeepers who rely on manual processes may slow growth. Hours spent processing paper checks, coding by hand, and compiling receipts can throttle capacity.
What if you could reclaim that time and use it to gain new clients and offer new services?
BILL can help.
Work smarter with BILL
The BILL Financial Operations Platform includes AP/AR, spend & expense management, and insights & forecasting. As a result, you can help clients pay and get paid, track expenses, control spend, and fuel better business decisions faster.
As an example, here’s how an AP process that runs on paper or email can be highly inefficient.
When you add BILL and AP automation, you can benefit from data extraction and syncs with accounting systems, select from domestic and international payment options, and review and approve bills from a desktop or mobile phone.
Most importantly, AP technology eliminates the need for paper checks. One paper check contains the information needed for fraud – including routing and account numbers. Digital payments with BILL ensure that data is protected and accessible to only authorized individuals.
Here’s how BILL can simplify the Accounts Payable process:
As a bonus, you can manage your clients from one console. With one login, you can access accounts, view and handle tasks, and track activities across your client base.
"We have been able to increase our services to include AP with the use of BILL. It allows us to help our clients but take the pressure off of ourselves as to which bills to pay. BILL makes it easy to move from an outdated paper process to automated magic." (Cynthia Schroeder, Owner, Bright Bookkeeping)
Save time while improving accuracy
Even the most careful bookkeepers can make time-consuming mistakes–like a typo that can cause system errors, incorrect balances, and cash flow issues. Technology from BILL helps reduce inaccuracies and speed up your work.
Accounts Payable
With BILL AP, you get digital domestic and international electronic payments, automated approval routing, and an audit trail. You can rely on BILL AI, which acts as an additional helper. It identifies missing or duplicate bills, splits combined documents into individual bills, and creates new vendor records as needed.
The automation also enforces the separation of duties, ensuring the bill is routed to the specified people for review and approval.
You can also diminish data entry with BILL. It digitizes and autopopulates invoice data, and offers two-way syncing with accounting systems like Xero, Intuit Quickbooks, Sage Intacct, and Oracle Netsuite.
Finally, vendors on the BILL network handle their own banking and contact information, and can check on the status of their payments – saving you time from fielding inquiries and more data entry.
One paper check contains all the information needed for fraud.
Spend & Expense Management
BILL Spend & Expense Management includes corporate cards2 linked to budgets. Each purchase is tracked in real-time, coded automatically, and mapped to the right budget. This simplifies reconciliation and speeds up closing the books.
“Thanks to BILL Spend & Expense, closing the books for a client, regardless of their size, takes five minutes.” (Steve Chaney, Managing Partner, Chaney & Associates)
1099s
And let’s not overlook 1099s, which often require an extensive amount of time and effort each year. With BILL, you can collect, create, and file your 1099s.
Add more without more headcount
Offloading time-consuming efforts to BILL gives you more time to focus on new opportunities like:
- Strengthening client relationships with faster response times, real-time data insight, and the convenience of handling tasks from mobile devices.
- Launching new services like budgeting to increase client stickiness and revenue
- Landing new clients with your reclaimed time
Increase efficiency and scale your business
To further increase efficiency and scale your business, combine BILL with these these steps:
- Standardize technology - With BILL for AP/AR and Spend & Expense, you can focus on certification and leveraging it for your clients and services. You’re not spending time learning multiple technologies across multiple clients for the same uses.
- Standardize processes - Create common processes across phases of the customer lifecycle, from onboarding to introducing new services. This prevents the need to reinvent the wheel for each client.
“BILL makes us incredibly efficient ‘super employees.’ Without it, we wouldn’t have a business.” (Jake Koontz, CPA, Founder of New Age Business Solutions)
It’s time for a BILL boost
BILL offers a powerful set of tools to help bookkeepers work more efficiently, improve data accuracy, enhance security, and scale operations.
Ready to give your bookkeeping firm a boost? Schedule a demo and see how BILL can add value.
Already a BILL customer and want more information? Reach out to your account manager or send us an email.
1 U.S. Small Business Administration Office of Advocacy
2Card issued by Cross River Bank, Member FDIC, and is not a deposit product.
