Business happens fast. Using a purchase order template can help you keep up. Download one of the templates below, which are available as Word, PDF, or Excel purchase order templates. You can even customize your template to reflect your brand.
When you need to purchase goods or services from a vendor, you’ll want to create a purchase order (PO). A PO serves as a list of all the products or services you need, the quantity of each, and a place to note details about shipping and delivery. Here is an in-depth article about purchase orders.
Business is all about communication. A purchase order form clearly communicates what you need as a buyer. The purchase order will also contain details about payment terms and delivery details. Once the seller accepts the purchase order, it becomes a legally binding contract.
Businesses use purchase orders to standardize the procurement process. They help to keep track of the company’s money, inventory, and other resources.
Additionally, a PO forms an official record of transactions made by the company, which can be important if the company faces a contract dispute.
Using a purchase order (PO) template can help you save time, as you won’t have to create each document from scratch. Additionally, when you customize your purchase order form template, your documents will look professional and build brand awareness.
The easiest way to make a purchase order is to use a purchase order (PO) template like those provided above. But you can also create a purchase order by simply opening a blank document and filling in your business details, the goods/services you’re requesting, and shipping and delivery data.
View our helpful article for detailed instructions on how to create your own purchase order forms.
Writing a PO is a snap when you use a standard template. You can write an order using the following steps:
You can then send the form to the vendor. It usually helps to retain a backup copy for your internal records. For accounting purposes, you can match the PO number to the invoice number once the transaction is complete. This can let you know if you have any outstanding debts you need to pay.
Your purchase order should be as unique as your business. When you create a purchase order, you’ll want to make sure to include the following details:
Naturally, data about your business will remain constant, which is why it helps to use a purchase order template. When you create purchase orders in the future, this template can be used to quickly initiate purchases from a supplier.
Customizing your purchase order form is simple. Start by selecting a free purchase order template from the menu above. Each purchase order template comes in a variety of formats, so be sure you have the right software to edit each file type.
Once you download the purchase order template, you can personalize it to make it your own. Just make sure it still contains all the details required for a standard purchase order.
Here are the steps you’ll take to personalize your purchase order template:
Once you save your completed template, you can use this order form the next time you need to buy products from a supplier. You’ll simply fill out the order form with quantities and unit prices, as well as the seller’s contact information. You can then save the document as a PDF file, which you can send to the vendor via email. You can even print a hard copy to send through the mail.
Once the vendor accepts the PO, it becomes a legally binding contract. Both the seller and buyer are obligated to complete the sale under the terms of the order. It is therefore the seller’s responsibility to ensure that the terms of the order match any other contractual terms that either party has agreed to. Otherwise, businesses are legally obligated to fill the order under the terms they agreed to when they accepted the order.