The right dental billing software can transform your practice's financial operations. Beyond processing payments, modern solutions can streamline your entire revenue cycle while improving patient satisfaction.
With rising pressure to maximize efficiency, dental billing systems have evolved into comprehensive platforms that can enhance many aspects of dental practice finance.
What is dental billing software?
Dental billing software manages the back-office financial operations of dental practices with a focus on customer billing, insurance verification, and HIPAA compliance. Unlike general accounting software, these solutions incorporate industry-specific features like dental procedure codes, specialized insurance claim rules, and patient billing options designed for dental practices.
Modern platforms support your complete revenue cycle, from estimating treatment costs and insurance coverage to helping you accept payments.
Key features of the best dental billing software
Today's dental billing solutions offer comprehensive features that streamline operations while improving collection rates. Let's explore the must-have capabilities that help practices maximize their financial performance.
Insurance verification and eligibility checking
Automated insurance verification dramatically reduces your pre-appointment workload. The best systems verify eligibility in real-time, checking coverage for specific procedures and providing detailed information about patient responsibilities.
This automation helps prevent claim denials while improving financial conversations with patients. Some advanced platforms can even verify multiple patients simultaneously, turning hours of manual work into a few minutes of automated processing.
Dental-specific claim scrubbing and submission
Smart claim scrubbing catches potential errors before submission. These systems validate procedure codes, check documentation, and flag common mistakes that could delay payment.
The best platforms provide clear error notifications with suggested fixes, helping staff resolve issues quickly. Automated submission then sends clean claims electronically, accelerating reimbursement while providing detailed tracking.
Patient billing and payment processing
Modern patient billing improves collections while enhancing the payment experience. Leading solutions offer multiple statement options including print, email, and text delivery, with clear presentation of charges and responsibilities.
Advanced systems include online portals, text-to-pay features, and digital wallet support that make it easy for patients to pay. Many also offer payment plans with automated reminders and secure card storage to improve collection rates.
Reporting and analytics
Strong reporting helps practices spot trends and make data-driven decisions. Essential reports include production analysis, collection ratios, insurance aging, and provider metrics that highlight areas for improvement.
The best solutions offer customizable dashboards with real-time data and drill-down capabilities. These tools help practices identify issues early while optimizing billing processes for better financial performance.
Integration capabilities
Seamless integration with practice management and accounting systems is essential. Good integration eliminates the need to enter patient information and payment data more than once, reducing the chance of errors while saving staff time.
Leading solutions sync data automatically with practice management systems, ensuring current information across platforms. Some also connect with scheduling, marketing, and patient communication tools to create a complete practice technology ecosystem.
Compliance and security features
Robust security protects patient information while meeting federally mandated regulations. HIPAA-compliant solutions include encryption, secure authentication, comprehensive audit trails, and role-based access controls.
Advanced features like automatic timeouts, secure backups, and breach notifications help maintain compliance. The best systems stay current with evolving regulations and threats through regular updates.
How we chose this dental billing software list
To compile this list, we analyzed third-party reviews as well as user reviews across independent review sites and researched features across each platform. We prioritized software with high user satisfaction.
Our selections include options for practices of all sizes, from solo practitioners to dental service organizations (DSOs) with dental offices in multiple locations. Key factors included integration capabilities, ease of use, support quality, and value for cost.
10 best dental billing software options
The following dental billing software solutions represent ten excellent options for today's dental practices, offering various combinations of features, integrations, and price points to suit different needs in your dental billing process. Each solution has distinctive strengths for specific practice configurations and requirements. They're listed here in no particular order.
1. Curve Dental
Curve Dental provides cloud-based billing within its practice management platform, which also includes scheduling, treatment planning, imaging, and reports. Their billing module includes several integrated payment solutions.
Best for: Practices seeking an all-in-one practice management solution
Standout features:
- Patient portal for 24/7 self-scheduling
- Integrated payment solutions
- Email and text statements with secure payment links
2. Dentrix Pay
Dentrix Pay delivers integrated payment processing within the broader Dentrix practice management system. For dental providers using Dentrix, the billing system integrates with other Dentrix modules.
Best for: Existing Dentrix users wanting seamless payment integration
Standout features:
- Direct ledger integration
- Insurance billing and collections
- Text payment requests
3. Weave Payments
Weave combines billing with dental patient communication tools. Their platform includes scheduling and reminders, digital forms, phones, email marketing, texting, and reviews.
Best for: Practices that need patient communication alongside billing
Standout features:
- Digital forms
- Integrated AI tools
- Customer review management
4. NexHealth
NexHealth positions itself as a patient experience platform. The system itself offers scheduling, communications, forms, customer payments, and insurance, and a tool on the website lets you look up your practice management software to check for automatic integration.
Best for: Digital patient experiences that sync with practice management software
Standout features:
- A large number of G2 awards
- Automatic integration with dental tech stacks
- Customer communication automation
5. Dental Intelligence Payments
Dental Intelligence positions itself as an end-to-end performance solution for dental practices. The morning "huddle" offers a quick way to check in with the health of your practice.
Best for: Data-focused practices looking for analytics as well as billing
Standout features:
- "Huddle" practice performance dashboard
- Virtual check-ins for patients
- Patient loyalty program
6. Adit Pay
Adit Pay offers 15 integrated tools that cover communications, operations, and analytics, with direct access to live support. The system includes website design, SEO, and digital marketing with ads on Google and Meta.
Best for: Practices seeking consolidated tech solutions
Standout features:
- Call coaching for your practice
- No long-term contract required
- Integrated digital marketing and advertising
7. Pearly
Pearly focuses on payment tools for a better patient experience, including automated enrollment, billing, and renewals for membership plans.
Best for: Practices with significant pain points in the revenue cycle
Standout features:
- Payment plans
- Membership plans
- More than 50 practice management software integrations
8. DentalXChange ClaimConnect
DentalXChange specializes in insurance management. Their platform streamlines claims processing with a focus on reducing denials.
Best for: Practices that want to increase their clean claim rate
Standout features:
- Real-time eligibility checks
- Automated claim scrubbing
- established connectivity with payers, partners, and providers
9. Zuub
Zuub positions itself as an AI-powered dental revenue cycle management platform that minimizes manual billing tasks. They integrate with major practice management systems and use AI to improve the process of insurance verification.
Best for: High-volume practices that need efficient insurance verification
Standout features:
- Real-time eligibility and full-benefit verification
- Pre-populate daily schedules with patient info
- 280+ payer integrations
10. Patterson CarePay+
Patterson CarePay+ combines payment processing with patient financing and dental plans. Their platform integrates with Eaglesoft practice management software.
Best for: Eaglesoft users wanting integrated patient payment solutions with financing options
Standout features:
- Combined processing and financing
- Patient-led financing with multiple loan options
- Lets patients green-light care immediately through financing
How to choose the right billing software for your dental practice
Selecting the ideal billing software requires matching the right solution to your specific needs. Here's how to evaluate your options effectively.
Assess your practice size and specialty needs
Start by examining your practice's unique characteristics and requirements. Consider your current patient volume and anticipated growth, as well as any specialty-specific needs that might influence your software choice. Your insurance participation levels and whether you operate multiple locations will also impact which features matter most.
Pay close attention to your insurance mix. Practices with heavy PPO participation may require robust verification tools, while fee-for-service offices might be more interested in payment features and flexible billing options for their patients.
Consider implementation and training requirements
Understanding the transition process is another key factor in making the right choice. Gather clear information about data migration assistance, available training resources, and the expected implementation timeline—especially when it comes to integrating with your current tech stack. Consider how the transition will affect your daily operations and what support will be available during the change.
Look for vendors that offer comprehensive training options with both live sessions and self-paced resources, such as video tutorials. A thoughtful implementation plan helps minimize disruption while ensuring your team can take full advantage of new capabilities.
Evaluate total cost of ownership
The true cost of billing software extends beyond the monthly subscription fee. You'll need to account for implementation charges, transaction costs, any necessary hardware updates, and ongoing support fees. Some vendors include premium support in their base price, while others charge additional fees for advanced features or dedicated assistance.
Calculate your potential return on investment based on expected improvements in collections and reduced administrative time. While it's tempting to choose the lowest-priced option, consider long-term value when making your decision.
Check integration with existing practice systems
Your billing software needs to work seamlessly with your other practice technology. Verify compatibility with your practice management software, accounting systems, patient communication platforms, and payment processors. Each integration point represents an opportunity to streamline workflows and reduce manual data entry.
Request detailed information about integration capabilities and ask for demonstrations of key workflows. Strong integration reduces manual data entry while increasing data accuracy across all your practice systems.
Read reviews and request demonstrations
Take time to research thoroughly before making your choice. Read reviews from practices similar to yours in size and specialty. Schedule comprehensive demonstrations that include your key team members, and prepare specific scenarios from your practice to test during these sessions.
When possible, request trial periods to test the software in your actual practice environment. Throughout this evaluation process, pay particular attention to what reviewers say about support quality and system reliability, as these factors significantly impact long-term success.
Automate AP across multiple entities and business locations with BILL
For dental practices, BILL Accounts Payable complements your billing software perfectly. By combining dental billing software with AP automation, you can improve your cash flow visibility, reduce manual processing for both revenue and expenses, strengthen your financial controls, and support your practice growth.
For DSOs with multiple locations, the BILL platform streamlines expense management while maintaining proper controls and separation for each entity:
- Centralized bill payment across locations
- Customizable approval workflows
- Consolidated multi-entity reporting
- Standardized payment processes
- Strong financial controls
“BILL allows us to function in a multi-location space by having one software for our accounts. It’s seamless and efficient for one staff accountant to bounce between locations and update the latest AP information across multiple practices.” — Lightwave Dental
